Administrative Assistant / HPM

The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers.

**Responsibilities:**

+ Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager’s request for plans and specifications and pay requests.
+ Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed.
+ Coordinate invoice routing and monitor payments to subcontractors and vendors.
+ Enter and maintain client and prospect data in automated system.
+ Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required.
+ Answer and direct phone calls or take...